Gurnee, IL 60031 Kathy@YourFlexibleOffice.com (847) 548-5949

Your Flexible Office

Your Flexible Office

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Virtual Assistant Service

Business Services

 

Wouldn’t you be more productive each day if you could just concentrate on what you do best and leave the administrative, clerical and bookkeeping functions of your business to a business support specialist?

Are you ready to move your business to the next level and need an assistant who shares your vision and can work around your schedule?

We provide a full line of Administrative / Secretarial & Bookkeeping services designed to complement and support your business management style.

The key isn’t just organization, it is tracking your efforts and following projects through to completion. We can keep you on track and take care of those tasks that can and should be delegated! With our assistance, you will achieve results that will give you more time each day to steward and retain current clients while cultivating new clients to grow your business!

  • Physical office space organized for maximum efficiency
  • Business and personal commitments combined into one master schedule
  • Critical business and personal contacts organized in one place with easy access. You do all that productive networking — we have great solutions for putting those business cards to work for you!
  • Scheduling of appointments and tasks
  • Project Management
  • Customized forms and procedures
    • No one likes paperwork, but are there things you need to track and report that would be more efficient if a special form or procedure was put into place?
    • We can create handy electronic fill-a-forms or form pads for ease of use and maximum efficiency.
  • Interface with outside services/vendors
  • Proofreading & Editing Services
  • Composition of business correspondence and documents
  • Word Processing of correspondence, handbooks, manuals, mailing labels & lists, mail merged documents, proposals, contracts, reports, etc.
  • Internet Research for business, marketing or personal matters
  • Professional presentation / training materials
    • Using Microsoft PowerPoint, we can help you create presentations and/or training materials that will capture the attention of your audience and help convey your material in a dynamic and interactive way.
  • Bookkeeping – A/P & A/R data entry, invoicing, reconciliation and report generation in QuickBooks
  • Strategies and systems to help you meet deadlines on time  And much, much more!

Law Office Support

Whether you are a sole practitioner, a small firm, or a large law office, Virtual Assistance is a smart and cost effective outsourcing strategy. A Virtual Assistant (VA) saves time and money, and is a tremendous asset. We can be Your Flexible Office, providing clerical and administrative support solutions tailored to meet your specific business needs. 

Why allow us to be your service solution?  Because the first chapter of Kathy’s career was as legal secretary to senior partners in large law firms in Pennsylvania.  She did paralegal work before certification programs became the norm. To this day she attributes her success in subsequent positions to the intense training and attention to detail learned in those law offices. 

LinkedIn-logo<– See Kathy’s Profile on LinkedIn.

 

We understand the demands on your time and your need to run a lean, time and cost-efficient operation. We will work with you as collaborative partners, maintaining the deadline-driven pace of your office with complete accuracy and confidentiality. You can rely on us to provide full service administrative support or project based support services, including:

  • Legal document production/revision
  • Spreadsheets, tables, timelines
  • General correspondence
  • Contact database maintenance
  • Internet research
  • Email organization solutions
  • Marketing campaign distribution
  • Mail merge projects
  • Proofreading
  • Time tracking and invoicing
  • Overflow typing & data entry
  • Whatever functions you CAN and SHOULD delegate!

For sole practitioners and small law offices.  Let us help with those administrative responsibilities that are keeping you from concentrating on representing and cultivating your existing clients to the best of your ability, while freeing up time to build your base of new clients.

For larger firms.  Let your current office staff take care of the matters most important to you, and let them decide how to best utilize this valuable assistance for more routine tasks or overflow typing. We can provide additional support at peak times without the need to pay for temp services, and can avoid the time and cost to orient personnel to office equipment, systems and procedures.

Monthly retainer arrangements or competitive hourly rates are available.  The overhead cost of a VA is based solely on use, and that means overhead that more closely follows the billable work product. We are independent contractors and our full service office provides everything you need.

Take this one simple step to move your practice to the next level.
Retain us to be Your Flexible Office.
Together we can hit the ground running!

Contact Database Management

Identification, Communication & Stewardship Strategies for all of your most important constituencies

  • Review and cleanup of your contact database
  • Research to reconnect with lost contacts and establish new relationships
  • Identification of customer, prospect, referral or other constituencies that are critical contacts for your business
  • Establish touchpoints (newsletters, announcements, invitations, press releases, holiday cards, etc.)
  • Continually add prospects to your business pipeline

Time Tracking & Invoicing

  • Systematic time tracking and invoicing solutions
    • Establish a method of tracking your time that works for your industry and with your busy schedule
    • Track reimbursable expenses so they can be appropriately and consistently charged to clients
    • Establish an invoicing schedule
    • Create invoices that reflect your business and meet the specific needs of your clients/customers
    • Track payments and deal with delinquencies in a timely manner
  • Time management strategies & systems to help you meet deadlines on time
    • Do you have a good idea where all of your time goes in a day?
    • Do you feel you are using your time to constantly put out fires?
    • Are you meeting deadlines on time?
    • Do you have enough time for proactive thinking and planning?
      We will help you develop a customized schedule that focuses your time strategically and utilizes Your Flexible Office staff to your best advantage!

The key isn’t just organization, it is tracking your efforts and following projects through to completion. We can keep you on track and take care of those tasks that CAN and SHOULD be delegated!